Automate the entire credit evaluation process—from data collection to validation and decision-making—to deliver faster, more accurate results for transfer students with ProcessMaker Higher Ed by Decisions.
SIS platforms store data. Document systems collect files. But neither is built to evaluate, interpret, and apply academic policy across institutions. That's where the process slows down.
Transcripts arrive in PDFs, images, and varying formats, requiring manual review.
Transcripts, equivalency data, degree requirements, and SIS records often live in separate systems, forcing staff to re-enter data and manually track updates.
ProcessMaker Higher Ed by Decisions brings the people, systems, policies, and AI behind transfer credit evaluation into one connected process. What used to take weeks now happens in days, with fewer errors and full visibility.
Most institutions manage transfer credits through manual effort layered on top of disconnected systems. ProcessMaker changes that, bringing speed, consistency, and control to the entire process.
Reduce evaluation time from weeks to days
Apply policies the same way, every time
A unified platform designed to run your institution—No silos, No handoffs, No guesswork.
“I don't need an excellent typist. I need people focused on the professional parts of their job. This allows us to move through evaluations without redoing the same work.”
Registrar, Pacific Lutheran University
Traditional transfer credit systems focus primarily on storing equivalencies or managing transcript workflows. ProcessMaker TCE by Decisions goes further by orchestrating the entire transfer evaluation lifecycle, connecting transcript intake, AI extraction, business rules, faculty review, workflow automation, and student visibility in a single governed process.
This means evaluations aren’t just routed between departments, they’re actively coordinated through deterministic policy logic, guided automation, and institution-wide process visibility.
AI agents handle the repetitive, high-volume work that slows transfer operations down: extracting course information from transcripts, identifying relevant coursework, classifying documents, and preparing evaluations for review.
But AI doesn’t determine academic policy. Every recommendation and action is governed through institutional rules and approval logic before credit decisions move forward.
See how ProcessMaker by Decisions connects your existing systems, applies your policies, and accelerates transfer decisions, without adding complexity.
Staff spend hours extracting, comparing, and routing information.
Free staff from repetitive transcript review
Respond to students while they're still deciding
Handle higher volumes without adding staff
Track evaluation status, reviewer tasks, exceptions, and final decisions in one place.
Institutions configure that balance directly within the process. ProcessMaker TCE by Decisions allows universities to define thresholds that determine which evaluations can move forward automatically and which require faculty or registrar review.
Routine equivalencies can be processed at scale, while ambiguous, policy-sensitive, or high-impact evaluations route to reviewers with complete historical and academic context.
Yes. ProcessMaker TCE by Decisions is designed for long-running, exception heavy processes where evaluations span multiple departments, institutions, and decision points.
The solution maintains evaluation state across extended timelines, supports parallel reviews across faculty and registrar teams, and dynamically resumes workflows when new transcripts, syllabi, or supporting documents are received.
Transfer evaluation is rarely isolated to a single department. Admissions teams need visibility into student progress, while registrar offices manage policy accuracy and academic integrity.
ProcessMaker TCE by Decisions orchestrates the process across both teams, creating a shared operational flow where statuses, decisions, documents, and next actions remain visible throughout the student evaluation journey.