Every company, no matter how big or small, has human resources. When so much time is spent manually entering employee data, be it contracting new hires, inputting and approving timesheets or sorting through forms, there is a lot of potential to save time and money with process automation. Especially as companies grow, the HR department needs to be able to scale with the company. By automating common HR processes, your staff will have time to focus their efforts on recruiting the best talent or reducing turnover, rather than just keeping their head above water.
HR Process #1: Employee Onboarding
The onboarding process is a new employee’s first impression of your company. How successful the onboarding process is for that employee often determines their future success in the company. So, the question that remains is; how can your HR staff onboard employees as smoothly as possible while ensuring that each employee has the tools and resources they need to succeed? The answer is process automation. When a new employee enters your company, workflow software makes sure that HR staff do not miss a single step. This means that new employees are taken care of every step of the way as they enter the company. The moment that your company intends to hire a new staff member, HR can start a new case of the onboarding process in their workflow software tool. Starting a new case automatically launches an entire sequence of events to onboard that employee quickly and efficiently, without forgetting a single document or task.
HR Process #2: Engagement Justification
For heavily regulated industries, like healthcare and government, more paperwork is sometimes required as a part of the onboarding process. In these industries, compliance is an ongoing concern because failure to obey set regulations can result in millions of dollars in fines. Using paper-based processes can lead to penalties for companies in heavily-regulated industries. Filling out forms, keeping track of them and eventually submitting them to the correct office is often a nearly impossible task when completed without the help of automation. Digitizing the engagement justification process saves companies in heavily-regulated industries a significant amount of time and money by ensuring compliance with every step of the contracting process. From the beginning, workflow software keeps track of the amount of time each case has been open. This way, the HR staff in charge of the engagement justification process are notified when cases are at risk of exceeding deadlines. Workflow software also keeps track of how much time each individual task took to complete, making it much easier to find pain points that keep engagement justifications from being submitted on time.
